Job Description

A leading company in the real estate industry is seeking a Transaction Coordinator to support leasing operations and ensure smooth deal execution. The ideal candidate is a detail-oriented, people-focused professional with strong organizational skills and a genuine interest in commercial real estate. Working closely with the VP of Office Leasing, the new team member will contribute to transaction success by coordinating leasing activities, facilitating cross-department collaboration, and managing key administrative and marketing tasks while serving as a central point of contact for internal teams.

Salary + Additional Benefits:

• $75,000-$80,000
• Medical, Dental, Vision
• 401K Retirement Plan (Matching up to 12%)
• Paid Vacation and Holidays
• Paid Maternity and Paternity Leave
• Paid Disability, Life Insurance, and HAS
• Employee Assistance Program

Location: Houston, TX

Type of Position : Direct Hire

Responsibilities:

• Work with the leasing team to compile and comprehend deal terms for legal to generate lease documents, including generating proposals and lease requests.
• Work with legal on deal terms negotiated in proposals to generate lease documents.
• Input deals into the VTS system, request budgets, work letters, exhibits, etc. and send for approvals.
• Monitor deal activity and update lease requests accordingly.
• Review proposals, lease documents and commission agreements before sending them to brokers and tenants.
• Generate commission agreements for execution.
• Work with in-house departments (legal, design, accounting, construction, property management, etc.) to compile information and help with their requests.
• Monitor lease space availability and update CoStar, VTS Market and availability spreadsheet accordingly.
• Develop and maintain a tenant database to track progress/historical data.
• Place marketing boards in vacant spaces and communicate with the property managers if spaces need attention.
• Assist with the opening of suites and coordinate tours to ensure prospects have access to the spaces.
• Walk properties and vacancies to become familiar with the MetroNational properties.
• Attend marketing meetings & work on marketing projects.
• Create marketing brochures and other materials to showcase various in-house presentations.
• Process commission and test-fit and various invoices. Monitor progress in the Nexus accounts pay system.
• Process corporate credit card and vendor receipts.
• Generate quarterly variance reports & budgets.
• Perform other duties as assigned by manager or required of the role.

Requirements:

• College degree and/or 2+ years of related experience; a combination of business-related coursework and lease administrative experience
• Commercial real estate leasing background is encouraged
• Texas Real Estate Sales Agent (or Broker) License is preferred (or applicant should have equivalent in-house experience)
• Must be a motivated, people oriented individual able to work with multiple personality types
• Ability to overcome communication differences to maintain effectiveness and relationships
• Ability to effectively present information and respond to questions from groups of managers and clients
• Must be able to understand and communicate effectively with tenants, vendors, clients, and employees
• Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals
• Ability to solve practical problems and utilize commercial real estate terminology and practices
• Must be able to quickly determine what is necessary and relevant in all situations
• Excellent at forging trusting and respect-based relationships with coworkers and is equally worthy of earning coworker’s trust and respect
• High desire to learn and be receptive of teaching received
• Proficient in the use of personal computers and Microsoft applications including Outlook, Word, Excel, PowerPoint, and Adobe Acrobat as well as real estate technologies and applications
• Must quickly learn procedures and new skills in a proficient manner with minimal teaching and reinforcement
• Ability to multi-task and thrive in a high volume and fast-paced environment
• Attention to detail is paramount to success in this role
• Naturally organized, with a strong compunction to drive processed and follow through to completion

Due to the high volume of applications we typically receive, we regret that we are not able to personally respond to all applications. However, if you are invited to take the next step in the process, you will typically be contacted within one week of submitting your application.

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