Strategic Executive Assistant Job at YELLOW SEE LLC, Palo Alto, CA

NjNqL3N2U1U0T0V4TnJCOUE4K0dJb1hKRnc9PQ==
  • YELLOW SEE LLC
  • Palo Alto, CA

Job Description

Job Description

Job Description

We’re seeking a highly organized, tech-savvy, and proactive Strategic Executive Assistant to support the daily operations and long-term projects of an executive working across education, recruiting, marketing, and small business leadership. This role is ideal for someone who is resourceful, systems-minded, and confident owning their lane once trained.

This is a high-trust, part-time role designed to grow into a full-time position once onboarding is complete and workflows are established. You’ll start by learning current processes and then help build better ones — while helping track tasks, follow up on compliance, support hiring, and manage a range of operational needs across multiple projects and platforms.

Key Responsibilities

Hiring & Applicant Management

  • Draft and post job openings across platforms (e.g., CareerPlug, LinkedIn, Indeed)
  • Review applicant materials, conduct screener calls, and determine if candidates move forward
  • Maintain trackers and follow-up status on all open roles

Social Media & Content Support

  • Organize and upload posts across Instagram, LinkedIn, and other platforms
  • Help manage personal and professional account content for the executive (not company accounts)
  • Maintain Canva folders, caption docs, and help with scheduling

Financial Admin & Expense Tracking

  • Enter receipts and transactions into QuickBooks
  • Organize and reconcile reimbursable expenses monthly
  • Maintain clear records and prep monthly overviews for review

Internal Compliance & Documentation

  • Weekly tracking of school staff timesheets and service logs
  • Send follow-ups and reminders for missing documentation
  • Audit Google Drive folders and confirm staff compliance

Executive Support & Project Organization

  • Maintain shared Google Drive, calendars, and digital files
  • Create and manage recurring task checklists (daily/weekly/monthly)
  • Provide daily or weekly progress summaries
  • Handle select personal admin tasks (errands, reminders, organization)\

Required Qualifications

  • Strong proficiency in Google Workspace (Docs, Sheets, Slides, Drive, Calendar)
  • Working knowledge of Microsoft Office (Excel, Word, PowerPoint)
  • Experience using Zoom and remote collaboration tools
  • Strong written communication and time management skills
  • Ability to follow instructions, manage recurring tasks, and work independently
  • Based in the Bay Area and available for occasional in-person meetings or coordination

Preferred Qualifications

  • Familiarity with tools like Canva, CapCut, QuickBooks, CareerPlug, or Crelate
  • Prior experience supporting a founder, executive, or small team
  • Exposure to recruiting, admin operations, or compliance tracking
  • Design, content management, or file organization skills (tool-flexible)

 

Job Tags

Full time, Part time, Work at office, Remote work, Flexible hours,

Similar Jobs

Confident Comfort heating and cooling

Entry-Level Hvac Technician Job at Confident Comfort heating and cooling

 ...love solving problems, and want a career that rewards growth and effort?At Confident Comfort Heating & Cooling, were hiring entry-level HVAC technicians who want to build a long-term, high-paying career no experience required.Well teach you the technical skills,... 

Goodwin Recruiting

Executive Sous Chef Job at Goodwin Recruiting

 ...Executive Sous Chef Premier Hotel We are looking for an experienced Executive Sous Chef to join the culinary leadership team at a high-volume, upscale hotel. This role supports the Executive Chef in overseeing all back-of-house operations and ensures consistency,... 

uNaice GmbH

Junior Backend Developer (Python) (m/w/d) 20h Stellenbeschreibung genau lesen Job at uNaice GmbH

 ...unseres Teams suchen wir einen Entwickler/Developer fr 20h in Festanstellung.Dein...  ...flieend.AufgabenDeine AufgabenAls Junior Backend Developer wirkst du aktiv mit bei...  ...Entwicklung und Wartung von BackendServices mit Python (z.B. REST / GraphQL APIs)Integration und... 

Patterson

Business Development Representative Job at Patterson

 ...Companies, Inc. is focused on providing the best products, technologies, services and business solutions to the animal and oral health markets. The Business Development Representative (BDR) is responsible for qualifying sales leads at the initial stages in the sales... 

HDR

Waste Sector Business Development Director (San Jose) Job at HDR

 ...Waste Sector Business Development Director Join to apply for the Waste Sector Business...  ...of the Waste sector, you will help shape solid waste infrastructure and environmental...  ...global booking goals for the Waste Sector. Manage regional Waste business development...