Job Description

Job Description

Job Description

We’re seeking a highly organized, tech-savvy, and proactive Strategic Executive Assistant to support the daily operations and long-term projects of an executive working across education, recruiting, marketing, and small business leadership. This role is ideal for someone who is resourceful, systems-minded, and confident owning their lane once trained.

This is a high-trust, part-time role designed to grow into a full-time position once onboarding is complete and workflows are established. You’ll start by learning current processes and then help build better ones — while helping track tasks, follow up on compliance, support hiring, and manage a range of operational needs across multiple projects and platforms.

Key Responsibilities

Hiring & Applicant Management

• Draft and post job openings across platforms (e.g., CareerPlug, LinkedIn, Indeed)
• Review applicant materials, conduct screener calls, and determine if candidates move forward
• Maintain trackers and follow-up status on all open roles

Social Media & Content Support

• Organize and upload posts across Instagram, LinkedIn, and other platforms
• Help manage personal and professional account content for the executive (not company accounts)
• Maintain Canva folders, caption docs, and help with scheduling

Financial Admin & Expense Tracking

• Enter receipts and transactions into QuickBooks
• Organize and reconcile reimbursable expenses monthly
• Maintain clear records and prep monthly overviews for review

Internal Compliance & Documentation

• Weekly tracking of school staff timesheets and service logs
• Send follow-ups and reminders for missing documentation
• Audit Google Drive folders and confirm staff compliance

Executive Support & Project Organization

• Maintain shared Google Drive, calendars, and digital files
• Create and manage recurring task checklists (daily/weekly/monthly)
• Provide daily or weekly progress summaries
• Handle select personal admin tasks (errands, reminders, organization)\

Required Qualifications

• Strong proficiency in Google Workspace (Docs, Sheets, Slides, Drive, Calendar)
• Working knowledge of Microsoft Office (Excel, Word, PowerPoint)
• Experience using Zoom and remote collaboration tools
• Strong written communication and time management skills
• Ability to follow instructions, manage recurring tasks, and work independently
• Based in the Bay Area and available for occasional in-person meetings or coordination

Preferred Qualifications

• Familiarity with tools like Canva, CapCut, QuickBooks, CareerPlug, or Crelate
• Prior experience supporting a founder, executive, or small team
• Exposure to recruiting, admin operations, or compliance tracking
• Design, content management, or file organization skills (tool-flexible)

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