Job Description

Job: Office Administrator

Location: Seattle, WA

Temp to Hire

Pay: $28-33/hr

A fast-paced, collaborative professional services firm in Seattle is looking for an experienced Office Administrator to join the team on a contract basis, with potential for conversion. This role is ideal for a detail-oriented, proactive professional who thrives in dynamic environments and enjoys supporting operations, projects, and leadership teams.

The ideal candidate is organized, resourceful, and comfortable managing priorities independently while also contributing to a high-performing team. If you’re known for your communication skills, digital fluency, and ability to keep things running smoothly, we’d love to hear from you.

What You'll Do:

• Serve as a key point of contact for internal teams and external partners, ensuring a high level of professionalism and discretion
• Manage dynamic calendars and provide logistical support for team leaders
• Support document and information management processes with a high degree of accuracy and adherence to brand standards
• Prepare, review, and format a variety of documents including reports, presentations, and correspondence
• Assist in the coordination and submission of client proposals, bids, and presentations
• Maintain and update records in the client relationship management (CRM) system; support tracking and reporting of pipeline activities
• Conduct research to support business development initiatives
• Coordinate and execute internal office events, including logistics and vendor communication
• Handle travel arrangements, expense reports, and invoice processing using platforms such as Concur or similar systems
• Support professional licensing tasks and general administrative needs as required

What You Bring:

• 4+ years of administrative experience, ideally within a professional services or consulting environment
• Associate or bachelor’s degree in business or a related field preferred
• Proficiency in Microsoft Office Suite and general tech adaptability
• Strong attention to detail and writing skills, with excellent grammar and formatting abilities
• Highly organized and capable of managing multiple priorities effectively
• Comfortable working independently and collaboratively
• Strong interpersonal skills and a proactive mindset

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