Job Description

Job Description

Job Description

A Company in North East Austin Texas is looking for a Full-Time Process Assistant Clerk  with at least 2 years of industry experience .

Transportation Company,   Process Assistant -  NOT REMOTE - This is an IN-OFFICE ROLE.*

This position is a contract-to-hire role.*

Position: 
Responsible for performing clerical and administrative duties in a transportation office. Tasks include sorting mail, filing, answering phones, greeting drivers, and other assigned duties as required. Ideal candidates will have recent consistent proven experience with a similar role. Experience in the transportation field of industry is also ideal. 

Acceptable Attire : business casual; jeans, pullovers, blouses, and shoes should be closed-toed || Not acceptable: T-shirts, sleeveless t-shirts, or spaghetti straps

Primary Responsibilities:  

• Answer phones. Reroute calls to appropriate people. Take and deliver messages. Update TRS as needed, 
  including check call information.
• Filing duties. (I.E., file seal slips and registered mail slips by month only – no longer sort by HCR or date)
• Responsible for insuring accuracy of driver’s logs, time cards and e-logs.

- Coordinate required corrections with drivers (incorrect or missing entries, missing logs, paper logs, 
etc.) escalating to management as needed

- Assess violations/missing logs and prepare reports for management

- File logs as required

• Review, Sort, and file Shop Reports. Prepare any summaries as required by management.
• Perform fuel recaps/reconciliations for reporting as directed.
• Work Orders and Preventative Maintenance Reports

- Date stamp as received

- Input into Fleetwise database

- Update DOT spreadsheet with PM, inspections and license information as required

- Keep truck and trailer files updated with registrations, license plates, sticker receipts, etc.

- Distribute any files not belonging to San Antonio to correct terminal location

- At end of year, box the oldest truck and trailer files from the work order and DOT files, move to history 
storage

• Purchase Orders -

- Date stamp as received and put into date order

- Determine that all PO’s are valid and are not duplications

- Assign company PO number and enter into tracking spreadsheet

- Get approval, forward to Corporate for payment

• Track Vacation for Terminal (drivers, office staff, mechanics, managers)

- Input vacation/sick days/time off into terminal spreadsheet

- Provide update to terminal management

- File requests in vacation binder

• Operate office machines, such as photocopiers and scanners, facsimile machines, voice mail systems, and 
  personal computers
• Sort and distribute incoming mail.
• Perform data entry as required or directed, including payroll data (time cards)
• Must be able to work any schedule (days, evenings, nights, weekends, or holidays) as required by the needs 
  of the business. Must be on time for each assigned schedule, regardless of shift.
• Any other job function as assigned by management, including performing back-up duties for other office 
  personnel.

Physical Requirements:  

• Must be able to bend, stoop, lift, and sit for prolonged periods.
• Walk as needed to the shop building to collect documents in varying weather conditions.

 

*** You will be evaluated for this job based on how well you meet the qualifications above; Should any of these criteria be in question, candidates need not apply. ***

How to apply:

Apply via this Ad or send your resume to: Jobs.AustinTXNorth@ExpressPros.com to be considered.

 

#austx

PandoLogic. Keywords: Administrative Coordinator, Location: Austin, TX - 78703 , PL: 600012066

Job Tags

Full time, Contract work, Casual work, Work at office, Shift work, Night shift, Weekend work, Afternoon shift,

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