Job Description

Medical Records Assistant

Are you looking to take the next step in your career with an opportunity that showcases your medical terminology and medical records knowledge? Do you possess strong organizational skills and attention to detail? The Department of Corrections (DOC), State Correctional Institution (SCI) at Camp Hill is seeking a Medical Records Assistant. If you want to support quality patient care by maintaining accurate patient health information, working with medical documents, and ensuring patient confidentiality, then this is the job for you. We encourage you to apply today!

As a Medical Records Assistant, you will prepare and maintain inmate medical records and documents. You will maintain electronic, film, and paper medical records as well as upload, merge, and extract information using the Electronic Health Record system. You will also confirm the accuracy of records submitted by medical staff and request revisions to incomplete records. This role requires the ability to regularly detect and resolve routine problems and issues while ensuring medical reports and documented entries comply with policies, procedures, and common practices. In addition, you will prepare records for paroled and transferred inmates, archive hardcopy and electronic files, verify medical coding, and prepare periodic statistical reports.

Work Schedule and Additional Information:

• Full-time employment, 37.5 hours per week
• Work hours are 9:00 AM to 5:00 PM or 10:00 AM to 6:00 PM, Monday - Friday, with a 30-minute lunch.
• Telework: You will not have the option to telework in this position.
• Salary: In some cases, the starting salary may be non-negotiable. You will receive further communication regarding this position via email. Check your email, including spam/junk folders, for these notices.

Required Experience, Training & Eligibility Qualifications:

Minimum Experience and Training Requirements:

• One year of clerical experience maintaining or reviewing medical records, transcribing dictated or recorded medical information, or conducting medical abstracting and coding; or
• Graduation from an accredited medical secretarial, medical records, medical transcription, medical assisting, medical coding, or health information management program; or
• An equivalent combination of experience and training.

Other Requirements:

• Successful completion of basic training in Elizabethtown, PA is required.
• You must meet the PA residency requirement. For more information on ways to meet PA residency requirements, follow the link and click on Residency.
• You must be able to perform essential job functions.

Legal Requirements:

• You must pass a background investigation and meet Criminal Justice Information Services (CJIS) compliance requirements.

How to Apply:

Resumes, cover letters, and similar documents will not be reviewed, and the information contained therein will not be considered for the purposes of determining your eligibility for the position. Information to support your eligibility for the position must be provided on the application (i.e., relevant, detailed experience/education). If you are claiming education in your answers to the supplemental application questions, you must attach a copy of your college transcripts for your claim to be accepted toward meeting the minimum requirements. Unofficial transcripts are acceptable. Your application must be submitted by the posting closing date. Late applications and other required materials will not be accepted. Failure to comply with the above application requirements may eliminate you from consideration for this position.

Veterans: Pennsylvania law (51 Pa. C.S. *7103) provides employment preference for qualified veterans for appointment to many state and local government jobs. To learn more about employment preferences for veterans, go to and click on Veterans.

Telecommunications Relay Service (TRS): 711 (hearing and speech disabilities or other individuals). If you are contacted for an interview and need accommodations due to a disability, please discuss your request for accommodations with the interviewer in advance of your interview date.

Examination Information:

• Completing the application, including all supplemental questions, serves as your exam for this position. No additional exam is required at a test center (also referred to as a written exam). Your score is based on the detailed information you provide on your application and in response to the supplemental questions.
• Your score is valid for this specific posting only. You must provide complete and accurate information or: your score may be lower than deserved. You may be disqualified. You may only apply/test once for this posting. Your results will be provided via email.

The Commonwealth is an equal employment opportunity employer and is committed to a diverse workforce. The Commonwealth values inclusion as we seek to recruit, develop, and retain the most qualified people to serve the citizens of Pennsylvania. The Commonwealth does not discriminate on the basis of race, color, religious creed, ancestry, union membership, age, gender, sexual orientation, gender identity or expression, national origin, AIDS or HIV status, disability, or any other categories protected by applicable federal or state law. All diverse candidates are encouraged to apply.

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