Job Description

Job Description

Job Description

We are looking for a highly organized and proactive Executive Assistant to join our team in Canandaigua, New York. In this long-term contract position, you will play a pivotal role in supporting executive-level operations through effective scheduling, travel coordination, and meeting facilitation. This role is ideal for someone with exceptional attention to detail and a proven ability to manage multiple priorities efficiently.

Responsibilities:
• Oversee and maintain executive calendars, ensuring all appointments and meetings are accurately scheduled.
• Arrange and coordinate comprehensive travel plans, including booking transportation and accommodations.
• Prepare materials and agendas for executive meetings, ensuring all necessary documents are readily available.
• Act as the primary point of contact for scheduling and travel-related inquiries.
• Manage communications on behalf of executives, responding promptly to requests and inquiries.
• Ensure all travel arrangements comply with organizational policies and budgets.
• Provide detailed itineraries and travel documentation to executives.
• Collaborate with internal teams to organize and execute high-level events and meetings.
• Utilize technology tools, including AI solutions, to streamline workflows and improve efficiency.
• Monitor and resolve scheduling conflicts, ensuring seamless operations.• Proven experience as an Executive Assistant or in a similar role.
• Expertise in managing complex calendars and coordinating schedules.
• Strong skills in organizing travel arrangements, including booking and itinerary preparation.
• Exceptional communication skills, both written and verbal.
• Proficiency in using technology tools, including AI applications, to enhance productivity.
• Ability to multitask and prioritize effectively in a fast-paced environment.
• Attentive to detail with a commitment to maintaining accuracy.
• Familiarity with organizing and supporting executive-level meetings.

Job Tags

Long term contract,

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