Job Description

Job Description

Job Description

Robert Half has a new direct-hire opportunity for an Executive Assistant support a few members of our client's executive team. This position sits on site full-time in Baltimore and offers the opportunity to make a big impact across the organization with your work. If interested, please apply directly to this posting or contact Cody Marshall at Robert Half to learn more.

Key Responsibilities

Administrative & Executive Support

• Manage complex calendars, scheduling, and meeting coordination across time zones.
• Prepare, edit, and organize documents, presentations, and reports for internal and external audiences.
• Handle confidential information with the utmost professionalism and discretion.
• Coordinate domestic and international travel arrangements, itineraries, and logistics.
• Facilitate expense reporting, invoice processing, and budget tracking as needed.

Operational & Strategic Support

• Serve as a key point of contact between the executive and internal/external stakeholders.
• Prioritize and manage incoming requests, communications, and information flow.
• Conduct research and gather data to support decision-making and presentation materials.
• Assist in planning and coordinating executive-level meetings, board sessions, and company events.
• Drive follow-up on action items, ensuring alignment and accountability across teams.

Communication & Relationship Management

• Draft and manage high-level correspondence, announcements, and communications.
• Build strong relationships with senior leaders, partners, and staff across the organization.
• Represent the executive’s office with professionalism and excellent customer service.

Qualifications

• Bachelor’s degree or equivalent work experience preferred.
• 5+ years of experience supporting senior executives; C-Suite support highly desirable.
• Exceptional organizational, interpersonal, and communication skills.
• Ability to manage multiple priorities, meet deadlines, and adapt quickly to changing demands.
• High level of integrity, discretion, and professionalism.
• Proficiency in Microsoft Office Suite, Google Workspace, and other productivity tools.
• Strong problem-solving abilities and a proactive approach to anticipating needs.

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